Submitted photo - Gov. Joe Manchin and Randall Reid-Smith, commissioner of culture and history, present Mason County Clerk Diana Cromley with a check for $16,888. The money is provided through a Records Management and Preservation Grant and will be used to microfilm records in Cromley’s office as well as put in a new filing system in Circuit Clerk Bill Withers’ office.
According to a news release, Gov. Joe Manchin awarded more than $300,000 in Records Management and Preservation grants to 28 projects across the state. The funds are awarded to county commissions for county records management and preservation projects through its County Records Management and Preservation (RMPB) program.
Diana Cromley, Mason County Clerk, said the grant money will be used to microfilm records in her office and install a new filing system for Circuit Clerk Bill Withers’ office.
“Our counties must be able to keep our records efficiently and soundly,” Manchin said in a prepared statement. “These Records Management and Preservation grants help our counties store and preserve important documents while also improving public access.”
Funding for the County Records Management and Preservation Program comes from filing fees collected by county clerks and deposited in the special Public Records and Preservation Revenue Account. The funds serve as an incentive to county officials to improve the management of their public records and conditions for their preservation.
According to a news release, the RMPB was created by the West Virginia Legislature in 2000 to develop uniform county records and management programs. Its primary focus is to establish guidelines and provide technical assistance to address the needs of the records of county governments through a uniform records management system and to further encourage adoption of these goals through the county records grant program.
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